Executive Assistant | Remote

Full job description

We’re growing (quickly)! Virtual Gurus is a well-established scale-up that provides a Talent-as-a-Service platform to organizations that require part-time, remote help with their business operations. We’re proud of what makes us different: a crazy strong social mission to provide employment opportunities to underrepresented individuals, and our focus on curating the best match between virtual assistant and client.

We’re looking for experienced and customer-centric professionals to add to our Talent Community as Executive Assistants.

As an independent contractor with Virtual Gurus, you will be supported to build up your own business within the safeguards of a welcoming community and clientele. We are looking for virtual assistants keen to wow their customers through contributing their knowledge and skill set to support their clients and their businesses.

Typical Duties and Responsibilities (May vary depending on client needs)

• Provide high-level administrative support to C-Suite executives and leadership teams
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Handle correspondence on behalf of executives, including email management, document preparation, and communications
• Prepare presentations, Decks, reports, and other materials for executive meetings
• Coordinate meetings and events, both in-person and virtual, ensuring smooth logistics
• Conduct research and gather data to support decision-making
• Assist with managing confidential and sensitive information
• Proactively identify ways to improve processes and enhance efficiency in day-to-day operations
• Collaborate with internal and external stakeholders on various projects and tasks
• Utilize technology to streamline workflows, track tasks, and manage time effectively

How do you know if this role is for you?

• Over 3 years of experience as an Executive Assistant supporting C-Suite executives and leadership Teams.
• High Technically Adept and open to working with new software.
• Tactical and proactive to anticipate needs and provide solutions.
• Proficiency in working with iCal, Google Calendar, Microsoft Outlook, Share-point Etc.
• You have the right tools to successfully set you up to work remotely to support your clients to the best of your ability
• You understand what it means to be a contractor in the respective province or state that you reside.
• You have a keen attention to detail and accuracy when it comes to documentation.
• You have a knack for being organized and efficient with your time, and are able to prioritize tasks and meet deadlines
• Highly tech-savvy and adaptable to learning new software.
• Strong communication skills, both written and verbal.
• Microsoft Office Suite comes second nature to you, and you are confident with your ability to navigate through spreadsheets like a wiz
• You have a reputation for your commitment to maintaining confidentiality.

What’s in it for you?

• A flexible schedule - as a subcontractor with VG, you are free to determine the hours you are willing to offer to clients
• No start up costs associated with your own contracting business i.e. building and running a website & social media accounts, advertising, cold calling
• Supportive community of virtual assistants for you to connect with
• No need for additional marketing or sales expenses - we match you with clients in our database to save you time so you can focus on growing your VA business
• We take the hassle of invoicing and billing off your hands & ensure that you get paid for the work that you do for your clients
• You’ll get to exposure working with businesses within North America through an array of different industries
• Client Success and VA Success teams dedicated to helping you and your clients out when issues arise

APPLY VIA THIS LINK : https://thevirtualgurus.com/become-a-guru

Job Type: Contract

Pay: $18.00 per hour

Expected hours: 20 per week

Benefits:

• Dental insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• SharePoint: 2 years (required)
• executive support: 2 years (required)
• Microsoft Outlook: 3 years (preferred)

Language:

• English (required)

Work Location: Remote